Minutes 11th April, 2017


                                                                                                                                     

Minutes of the Meeting of Marshchapel Parish Council held in the Village Hall Meeting Room on Tuesday 11th  April,  2017 at 7.30 pm

Present: Cllrs. P Rickett (Chair),  C Henderson,  R. Cordy,  R. Bealey and  R. Parkinson.

    

Apologies: R, Joynson (holiday);  H. Mason (ill) and S. Osbourne (work) .

  1. McNally (LCC & ELDC ); Cllr Palmer (ELDC).
  2. C. Precious.

 Also present:   3 members of the public

Clerk:             Mrs P. Plumridge.

 135.16 – Members of public

One member of the public enquired as to the progress on the overhanging trees.  Clerk reported she had contacted Merton College who had promised they would deal with it. However, as nothing has yet been done they will be re-contacted.

 136.16 - No Councillors or Police officers present.

Cllrs Henderson and Mason had attended the last Police Panel meeting but there was nothing reported. There is a new Police Inspector , PC Baker . 

 137.16 – Declaration of Interests

Cllr Rickett declared an interest in N/118/00052/17 as it is next door to his building plot.

 138.16 – Minutes

 The minutes were moved and signed.

 139.16 – Matters Arising

 Speed Brackets – hope to have these done this month.  30 mph signs for wheelie bins obtained.

Playing Field – not yet done but instructed to go ahead.

Public Footpath – it would seem that the markers are in place and the path will be reinstated in due course. However, the owner of the field has asked that it be pointed out to the Parish Councillors that dog walkers who use the footpath allow their dogs to run in the crop and foul on the crop, which is a food crop.

Church Lane Junction – revisit in a few months.

140.16 – Financial

Financial report has been forwarded, cheques to sign.

710 – LALC – subs - £222.71

711 – LCC – Brown signs for Church - £100

Before signing the cheque for insurance the Clls discussed whether they wanted to insure the play equipment itself, we are covered against accidents and injury but not the actual equipment.  It was proposed that we do not insure the equipment by Cllr Rickett, seconded Cllr Parkinson.  We have also been given the opportunity of a fixed rate insurance for 3 or 5 years.   It was proposed by Cllr Rickett we take up the 3 year option, seconded by Cllr Parkinson.

712 – Insurance - £290.44

141.16 – Correspondence

Correspondence received since 14th March, 2017                                          

 

  • Wickstead Playgrounds brochure;
  • LALC News & invoice for subs;
  • Community Lincs Insurance quote;
  • Norris & Fisher Insurance;
  • Glasdon – brochure street furniture;
  • Grant Thornton – Audit;
  • Election notification for County Council Election;
  • Statement of persons nominated for LCC;

 Emails received/forwarded since last meeting,   (14th March, 2017)

 

  • 19.3.17 – Estuary TV;
  • 21.3.17 – Town & Parish e-newsletter;
  • 22.3.17 – Road closures;
  • 27.3.17 – ELDC Planning consultation N/118/00052/17 – Littlefield Farm;
  • 7.4.17 – N/127/02531/16 – Heron Wind - Passed

 142.16 – Standing Orders and Risk Assessment

 The amended standing orders have been forwarded out to all Councillors, these set out our actions in the event of a planning application coming to the Council between meetings. The amended standing orders ratify what has been in practise since we became electronic, which basically reflects what we have always done.

 Currently Standing Orders state:

 Planning Applications

1) The Clerk shall, as soon as it is received, enter in a book kept for the

purpose the following particulars of every planning application notified to

the Council:

a) the date on which it was received

b) the name of the applicant

c) the place to which it relates;

2) The Clerk shall refer every planning application received to the Chairman /

Chairman of the Planning Committee or in the Chairman’s absence to the

Vice-Chairman within 72 hours of receipt

 

Proposed that Standing Orders state:

 Planning Applications

1) The Clerk shall, as soon as it is received, enter details in a file kept for the

purpose the following particulars of every planning application notified to

the Council:

a) the date on which it was received

b) the name of the applicant

c) the place to which it relates;

2) The Clerk shall refer every planning application received to the Chairman /

Chairman of the Planning Committee or in the Chairman’s absence to the

Vice-Chairman within 72 hours of receipt.

3) Whenever time constraints permit planning applications will be discussed at the next

Parish Council meeting.

4) When it is obvious that time constraints cannot be met due to the timings of Parish Council meetings (currently 2nd Tuesday of every month, except August) then the Clerk

will ask for Councillors to forward their comments back to him/her for collation and submission.

It is advisable, but not essential, for Councillors to ‘cc’ all other Councillors into their

comments to the Clerk.

5. Clerk will collate comments and write submission, if it is appropriate ie mixed views or lots of comments, then submission will be forwarded back to Councillors for comments/amendments before Clerk makes final submission of consultee comments to ELDC Planning Dept.

6. Applications dealt with in this way will be reported but not discussed further at the next Parish Council meeting.

 

NB Although we have, for the last 30+ years done this, (prior to emails, planning was sent round Councillors between meetings with a sheet of paper attached for comments) we have now been advised to put this into our Standing Orders.

 

It was proposed by Cllr Rickett that we accept these new standing orders and seconded by Cllr Parkinson.

 

The Risk Assessment will be ready for the next meeting

 143.16 – Damage Report

 One of the 30 mph signs has been damaged.

 144.16 – Planning

 N/118/00052/17, change of use, fishing lake – application dealt with between meetings, comments have been submitted, PC object.

N/127/02531/16 – Heron Windfarm - temporary vehicular access – passed

 145.16 – Chairman’s Items

None

 146.16 – AOB

Clerks pension to be finalised with Cllr Osbourne next meeting.

Cllr Henderson requested a confidential matter to be discussed.

 147.16 Date and Time of Next Meeting

 Tuesday 9th May, 2017 – 7-00 pm Trust Meeting,  7-30 Annual Parish Meeting;  Annual Parish Council Meeting;  Ordinary Meeting.

No further business, meeting closed at 8.25 pm


  April 29, 2017, 2:05 pm




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